Office Administrator

As an Office Administrator, you will be a vital part of our administrative team, contributing to the efficient functioning of our office environment. This role is perfect for an organized and detail-oriented professional who thrives in managing day-to-day office operations. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Administrative Billing Support: Provide comprehensive administrative support, including answering phones, managing emails, and handling routine office tasks. Email customer invoices as directed by other billing team members and project coordinators. Enter and/or upload customer invoice information into third party billing systems. Help in reconciling accounts receivable against uploaded invoices. Record Keeping and Documentation: Maintain organized and up-to-date records, including personnel records, financial documents, and office correspondence. Ensure confidentiality and security of sensitive information. Office Supplies and Equipment: Manage office supplies inventory, restocking as needed, and coordinating equipment maintenance. Oversee relationships with vendors for office-related services. Communication Liaison: Serve as a communication liaison between various departments, ensuring effective information flow. Assist in disseminating internal communications to staff. COMPETENCIES: Demonstrate strong organizational skills, managing multiple tasks and priorities efficiently. Possess excellent communication skills, both written and verbal, for effective interaction with staff and external contacts. Maintain a keen eye for detail in recordkeeping, document preparation, and administrative tasks. Exhibit problem-solving skills to address day-to-day challenges and find practical solutions. Work collaboratively with team members, fostering a positive and cooperative work environment.

1 – 2 years of experience in office administration or a similar role, or equivalent Military or practical experience. Proficiency in Microsoft Office Suite and other relevant software including Excel. Basic knowledge of office equipment and technology. Strong interpersonal and customer service skills. Ability to successfully pass a background check post offer acceptance.

https://www.trimarkusa.com/careers/job-openings

Depending on Experience

Employer: TriMark USA
Location: Albany, GA
Link: https://www.trimarkusa.com/careers/job-openings