Job Description & Responsibilities:
The Keep Albany Dougherty Beautiful Department is hiring for an Administrative Specialist. The purpose of this position is to provide administrative and complex clerical support to the assigned department. Responsibilities involve assisting department management with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and/or visitors This class works independently, under limited supervision, reporting major activities through periodic meetings. Essential Tasks: Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Serves as liaison between department management and customers and section staff/employees; responds to questions regarding department activities and services; explains policies, procedures and operations; and follows up to obtain additional information. Maintains calendar for department management; schedules meetings and appointments; makes necessary travel arrangements; prepares and distributes agendas; and obtains requested audio-visual equipment. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into reports, summaries, and other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures; mailing lists. Verifies, audits, and prepares bi-weekly payroll; maintains payroll records; reviews employee timesheets; resolves timesheet discrepancies. Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail. Prepares outgoing mail. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Performs related work as assigned.
Qualifications:
Associates Degree in Business, Management or any related field or an equivalent combination of education or on the job training and experience. Four (4) years of administrative support experience or an equivalent combination of education, training and experience. Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, etc. APPLICANTS MUST PASS A 45 WPM TYPING TEST BEFORE APPLICATION DEADLINE
How To Apply:
Salary:
$35,545.00 Annually
Contact:
Employer: Dougherty County Commission
Location: Albany, GA
Link: https://www.governmentjobs.com/careers/dougherty/jobs/5136851/administrative-specialist-kadb?pagetype=jobOpportunitiesJobs