Job Description & Responsibilities:
SKILLS AND ABILITIES: Demonstrated track record of providing high-quality administrative support to a professional team in a fast-paced environment; Impeccable attention to detail with strong proofreading and document review skills; Strong document management and recordkeeping skills, including maintaining confidential files and compliance documentation; Excellent written and verbal communication skills; Strong interpersonal skills with the ability to build positive working relationships with staff, students, families, and community partners; Ability to work effectively both independently and collaboratively as part of a team; Excellent time management skills with the aptitude for task prioritization, meeting deadlines, and managing multiple projects simultaneously; Ability to handle sensitive and confidential matters with tact, discretion, and professionalism; Professional demeanor, integrity, sound judgment, and a strong customer-service mindset; Ability to learn and utilize grant management systems, student information systems, and district platforms as required. PERFORMANCE RESPONSIBILITIES: Respond to letters of inquiry from community partners, parents, schools; route to appropriate department for review, recording all submissions, and maintaining accurate tracking logs; Organize and maintain comprehensive electronic and paper files of grant documents, contracts, correspondence, and resources in accordance with federal and district compliance requirements; Produce and assist with reports including grant activity reports, budget and payout reports, data summaries, and other reports as needed for the Board, senior management, and program teams; Support the Director with administrative tasks related to grant compliance, documentation, data collection, monitoring visits, audits, and the preparation and mailing of official documents; Assist with tracking expenditures, purchase orders, reimbursements, and budget allocations in coordination with district finance staff; Oversee and maintain the project's master calendar; coordinate meetings, events, and deadlines; and assist with newsletter and website content updates to ensure timely communication with stakeholders; Work collaboratively to enhance and improve grants management processes, streamline workflows, and increase operational efficiencies; Prepare for and receive visitors, including district leadership, partners, vendors, and auditors; Handle all incoming and outgoing correspondence such as mail, e-mail, and faxes; draft and proofread professional communications as requested; Oversee the maintenance of office equipment and troubleshoot minor technical issues or coordinate service requests as needed; Assist with the production of materials and logistics for meetings, workshops, events, and student activities, including preparing agendas, minutes, sign-in sheets, and presentation materials; Provide general administrative and operational support to GEAR UP staff and partners to ensure successful implementation of program initiatives; Perform other duties as assigned.
Qualifications:
MINIMUM QUALIFICATIONS: Associates degree in Accounting, Business, Office Technology, or related field required, or any combination of education and experience totaling five (5) years of related work experience; Proficient in MS Office (Word, Excel, Outlook, PowerPoint, Access) with demonstrated ability to create reports, spreadsheets, databases, and professional correspondence; Experience supporting grant-funded programs or working in an educational or nonprofit setting preferred; Such alternatives to the above qualifications as the Board may find appropriate.
How To Apply:
Salary:
Depending on Experience
Contact:
Employer: Dougherty County School System
Location: Albany, GA
Link: https://www.applitrack.com/docoschools/onlineapp/default.aspx?Category=Secretarial%2fClerical