Student Records

Albany Technical College maintains a student’s permanent record and transcript based upon guidelines established by the American Association of Collegiate Registrars and Admission Officers (AACRAO) Academic Record of Transcript Guide. Policies and procedures for release of the official transcript for a student are in accordance with The Family Educational Rights and Privacy Act of 1974 (FERPA). The retention and disposal of student records is in accordance with AACRAO guidelines as stated in the Retention of Records - A Guide for Retention and Disposal of Student Records.
A student’s official record, maintained for five (5) years, consists of the application for admission, placement scores, appropriate transcripts (high school, technical college, or college), disciplinary record, and financial aid record. The Registrar’s office is the official custodian for all student records. Students wishing to examine their file should contact this office.


In accordance with provisions of the Federal Family Educational Rights and Privacy Act of 1974, (FERPA), Albany Technical College accords all the rights under the law to students who are declared independent. No one outside the College shall have access to any information from a student’s educational record without the written consent of the student, except the following: college personnel, persons or organizations providing student financial aid, accrediting agencies carrying out their accreditation function, persons in compliance with a judicial order, persons in an emergency in order to protect the health or safety of students or other persons.

Within the College, only those staff members, individually or collectively, acting in the student's educational interest are allowed access to student’s educational records. These staff members include administrators, the registrar, financial aid counselors, and academic personnel - all held within a need-to-know limitation. At the College’s discretion, directory information may be provided in accordance with the provisions of the Family Educational Rights and Privacy Act and the Solomon Amendment.

The Technical College System of Georgia and its technical colleges may only release the following student information:

  • Full name of student
  • Major and field(s) of study
  • Enrollment Status (full time, part-time, etc.)
  • Degrees and awards and date received
  • Dates of attendance
  • Participation in official sports and activities
  • Height and weight of athletic team members

The Technical College System of Georgia and its technical colleges define “non-public directory information” as follows:

  • Address
  • Email address
  • Telephone Number
  • GPA

Non-public directory information is not available to the public, but is available to any college official.

A student may restrict the release of directory information by filing a signed and date request with the registrar. Consequences of restricting a student’s directory information may include: denial of access to current or potential employers, other educational institutions, credit card companies, scholarship committees, insurance companies (health, auto, life, etc,) and other similar third-parties.

Students may submit an "Authorization for Release of Records to Parent or Guardian Form" in the Registrar's Office to allow a Parent or Guardian access to the student's records. Any student who wishes to examine his or her file or desires a hearing to challenge information contained therein should contact the Registrar. A student has the right to file a complaint with the U. S. Department of Education concerning alleged failures by State Schools to comply with the requirements of FERPA by contacting the following:

Family Policy Compliance Office

U. S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

Transcript Requests

Students desiring transcripts must direct their requests, by electronic request online through the Albany Technical College’s website. All transcripts will include the entire academic record, and no partial or incomplete record will be issued as a transcript. Requests should be made at least 10 business days before the document is required. A $7.50 fee will be charged for each copy. No student records are released when the student has financial indebtedness to the college. Transcript request cannot be processed if a student has an outstanding business office hold their account.

Albany Technical College has retained Parchment Services to accept transcript orders online. See our website under Registrar and Records or contact Parchment using the link on our home page.

Please note: Albany Technical College is no longer accepting transcript order via fax, email or in person.

Please Note: Transferability of online lab courses to your prospective institution may vary. We recommend verifying with your institution's admissions or academic department whether they accept online lab courses for credit

Release of Information to a Third Party

Documents submitted by or for the student in support of his or her application for admission or for transfer credit will not be returned to the student or forwarded to another party or institution.

Enrollment Verification Request

Students desiring enrollment verification must complete a “Request for Registrar Letter” request form either in person in the Registrar’s Office or by submitting the completed form, along with proof of identification, via email or fax to the Registrar’s Office. Enrollment Verifications cannot be processed until ten days into each term. Enrollment verification requests cannot be processed if a student has an outstanding business office hold their account.