Student Records


In accordance with provisions of the Federal Family Educational Rights and Privacy Act of 1974, (FERPA), Albany Technical College accords all the rights under the law to students who are declared independent. No one outside the College shall have access to any information from a student’s educational record without the written consent of the student, except the following: college personnel, persons or organizations providing student financial aid, accrediting agencies carrying out their accreditation function, persons in compliance with a judicial order, persons in an emergency in order to protect the health or safety of students or other persons.

Within the College, only those staff members, individually or collectively, acting in the student's educational interest are allowed access to student’s educational records. These staff members include administrators, the registrar, financial aid counselors, and academic personnel - all held within a need-to-know limitation. At the College’s discretion, directory information may be provided in accordance with the provisions of the Family Educational Rights and Privacy Act and the Solomon Amendment. Directory information may include: the full name of student, campus address and telephone number, home address and telephone number, college e-mail address, major field of study, degrees and awards received, dates of attendance, enrollment status, name of institution last attended, participation in official sports and activities, height and weight of athletic team members, photographs, state of resident and date and place of birth. A student may restrict the release of directory information by filing a signed and date request with the registrar. Consequences of restricting a student’s directory information may include: denial of access to current or potential employers, other educational institutions, credit card companies, scholarship committees, insurance companies (health, auto, life, etc,) and other similar third-parties.

Students may submit an "Authorization for Release of Records to Parent or Guardian Form" in the Registrar's Office to allow a Parent or Guardian access to the student's records. Any student who wishes to examine his or her file or desires a hearing to challenge information contained therein should contact the Registrar. A student has the right to file a complaint with the U. S. Department of Education concerning alleged failures by State Schools to comply with the requirements of FERPA by contacting the following:

Family Policy Compliance Office

U. S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

Transcript Requests

Students desiring transcripts must direct their requests, by electronic request online or by calling TranscriptPlus Customer Service (Phone: 847-716-3005). All transcripts will include the entire academic record, and no partial or incomplete record will be issued as a transcript. Requests should be made at least 10 business days before the document is required. A $7.50 fee will be charged for each copy. No student records are released when the student has financial indebtedness to the college.

Albany Technical College has retained Credentials Inc (TranscriptPlus) to accept transcript orders online. See our website under Registrar and Records or contact TranscriptPlus using the link on our home page.

Please note: Albany Technical College is no longer accepting transcript order via fax, email or in person.

Release of Information to a Third Party

Documents submitted by or for the student in support of his or her application for admission or for transfer credit will not be returned to the student or forwarded to another party or institution.